After booking in your On the Day Wedding Coordination service with our team, your Wedding Coordinator will contact you between 2-4 weeks prior to your wedding day to go over all the details with you to ensure everything is in order for your big day.

Where possible, they will meet you at your wedding venue and obtain a copy of your wedding day run sheet from you including the timeline and vendors involved. 

 

Ceremony duties will likely include:

• ​Oversee the setup and design of ceremony and reception spaces

• Greet all suppliers upon arrival and oversee deliveries

• Help with attachment of buttonholes, and assistance with prepping the bridal party

• Ensure the wedding couple, parents, and wedding party are comfortable, addressing any last-minute details

• Assist with organising musicians for placement, sound checks, microphone tests, and song selections

• Welcome guests, addressing any special needs they may have

• Assist the MC (if applicable) with requests and guide them throughout the event

• Arrange the wedding party for the procession, cue music, the celebrant, and perform a final groom check

• Help with the bridal gown, train, and veil, and signal the bridesmaids when it’s time to proceed

• Manage flower girls, page boys, and pets involved in the ceremony (if necessary)

• Assist the photographer in gathering the wedding party and family for photos

• Ensure the couple and bridal party has refreshments after the ceremony while mingling
   

Reception Duties are likely to include:

• Ensure the reception setup is complete and entertainment is ready

• Add finishing touches and light candles before guests arrive to be seated

• Address guest inquiries throughout the day and evening

• Coordinate with the MC on the bridal party's entrance to the reception

• Help the bride with bustling her wedding gown

• Communicate with catering/restaurant staff regarding food and beverage service

• Assist family members with speeches, ensuring they know the schedule (if necessary)

• Place special items for the bridal party (e.g., comfortable shoes, extra lipstick)

• Handle the transfer of the wedding cake to the kitchen for later service

• Be on hand for any emergencies or unexpected occurrences

• Keep the day running smoothly and on schedule

• Offer support and a calm ear when needed to alleviate stress

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Additional services can be added including preparation of your wedding day run sheet - POA